CAASYS is the quiet, faithful system behind every service. It checks your people in, tracks visitors from first hello to family, watches over the kids' room, and gives your pastoral team the tools to care — not just count.
Trusted by parishes, assemblies, and house churches across multiple countries.
Sunday, 19 April
Checked in
142
+8% vs last wk
First-timers
6
3 pending f/u
Follow-up
4
missed 3+ svc
Attendance · last 8 Sundays
avg 128What CAASYS does
Every feature is built for the reality of a Sunday: volunteers under pressure, families arriving late, visitors unsure of the door. CAASYS handles the record-keeping so your team can be present.
Members enrol once. On Sundays they check themselves in — on a shared tablet, their own phone, or a kiosk at the door. Volunteers intervene only when they want to.
Children check into named rooms with adult ratios enforced. Parents get a pickup code. Every handover is logged — because trust is built on paper trails, not promises.
Every visitor gets a stage — new, contacted, connected, member. CAASYS flags who hasn't been back, drafts the text, and tracks the journey. No one slips through the welcome team.
Confidential care notes, safeguarding flags, and a prayer register — visible only to authorised staff. Because the most important conversations happen Tuesday, not Sunday.
Bulk SMS with merge fields, reusable templates, and a two-way inbox with threaded replies. Birthday greetings go out on time. Follow-up messages draft themselves.
Record donations, link them to members, and generate Gift Aid claims with one click. Export the R68 schedule as a PDF. Keep the books clean without a separate system.
Attendance trends, demographics, group engagement, family check-in consistency, inactive member flags, and a full attendance log. No vanity metrics — only the ones pastors act on.
142
avg Sunday
68%
member rate
14
at-risk families
Schedule volunteers across ministries, manage groups — men's, women's, youth — and track discipleship stages from new believer to leader. One system, every layer of church life.
How it works
No migration team. No months of setup. Most churches are running their whole Sunday through CAASYS by week three.
A guided checklist walks you through every step — and contextual tips on every page mean nobody needs a manual.
See pricing →Upload a CSV of existing members, or start fresh. Families, groups, service times — all preserved.
After service, volunteers enrol fingerprints or Face ID at a small table. Ten seconds per person. Usually done in a single service.
From week three, members check themselves in automatically, follow-up messages draft themselves, and your dashboard fills with the data that actually helps pastoral care.
Stories from the pews
“We stopped losing people in the cracks. CAASYS told me, quietly, on a Tuesday morning, that Mama Adebayo hadn't come in four weeks. She was waiting for someone to ask.”
Pastor Anthony Ajayi
RCCG Overcomers House Torquay, Devon · 210 members
We switched from our previous system because the kids check-in chain of custody is something no other platform offers. The pickup codes give parents real confidence — and our safeguarding officer sleeps better on Sunday nights.
Brother Johnson Akinsile
RCCG Overcomers House Torquay, Devon · 210 members
Setting up took less than a Sunday. We imported our CSV, enrolled fingerprints after the second service, and by week three the whole congregation was checking themselves in. The volunteers now actually greet people instead of ticking boxes.
Sister Damilola Sobowale-Oginni
RCCG Overcomers House Torquay, Devon · 210 members
Pricing
Every plan includes a 30-day full-feature trial. No credit card. No surprise fees. Tithes and offerings are yours, not ours.
Full Growth-tier access so you can experience everything CAASYS offers before choosing a plan:
SMS messaging requires a paid plan. After 30 days, pick the tier that fits or export your data freely.
£19/mo
up to 150 members
£49/mo
up to 500 members
£99/mo
up to 1,500 members
from £199/mo
1,500+ members · bespoke
All plans billed in GBP. Cancel any time. No credit card to start. · Need more SMS? Top-up bundles available from £5.
Know another church? Refer them — you both get a free month added to your trial.
Planting a new church? Apply for 50% off your first 6 months.
Honest comparison
We compared the leading church management platforms so you don't have to. Here's how CAASYS stacks up.
Feature | Best valueCAASYSFrom £19/mo SMS included | ChurchSuiteFrom ~£25/mo UK · contact-based pricing | ChurchPadCustom pricing US-founded · UK site | ElvantoFrom ~£57/mo Owned by Tithely | Breeze~£57/mo flat US-focused |
|---|---|---|---|---|---|
| Pricing | |||||
| Entry price / month | £19 | ~£25 | Custom | ~£57 | ~£57 |
| Pricing model | Fixed tiers | Per contact | Custom quote | Per active adult | Flat rate |
| 500-member churchTotal monthly cost incl. SMS | £49 ✓ SMS | ~£80–100 + SMS | Custom | ~£89 no SMS | ~£57 no SMS |
| Free trial | 30 days, full Growth access | Limited | 30 days | 30 days | 30 days |
| No credit card to start | ✓ | — | — | — | ✓ |
| Regional & compliance | |||||
| Gift Aid — CSV exportAll plans | ✓ | ✓ | — | — | — |
| Gift Aid — HMRC API submissionDirect claim without third party | Coming soon | ✓ | — | — | — |
| GDPR compliant | ✓ | ✓ | Partial | Partial | Partial |
| Multi-currency billing | ✓ | ✓ | — | — USD | — USD |
| Local-timezone support | ✓ | ✓ | — | — | — |
| Messaging & Communication | |||||
| SMS included in planNot a paid add-on | ✓ All plans | — Add-on cost | Extra cost | — Third-party only | Extra cost |
| SMS top-up bundles | ✓ | — | — | — | — |
| Email follow-up | ✓ All plans | ✓ | ✓ | ✓ | ✓ |
| Automated follow-up queue | Growth + | ✓ | ✓ | ✓ | Limited |
| Attendance & Check-in | |||||
| Manual & kiosk check-in | ✓ All plans | ✓ | ✓ | ✓ | ✓ |
| Biometric check-inFingerprint + Face ID (via WebAuthn) | ✓ Growth + | — | — | — | — |
| External check-in URL + PIN | ✓ | Limited | — | Limited | — |
| Family batch check-in | ✓ | ✓ | ✓ | ✓ | ✓ |
| Visitor pipeline & follow-up stages | ✓ All plans | Partial | — | — | — |
| Multi-site / branches | Enterprise + | ✓ | ✓ | ✓ | Limited |
| Safeguarding & Pastoral | |||||
| Kids check-in with chain-of-custodyRoom allocation, parent pickup codes | ✓ Growth + | — | — | — | — |
| Pastoral care notes | Growth + | ✓ | — | — | — |
| Prayer register | ✓ All plans | — | — | — | — |
| Member Management & Reporting | |||||
| Member database | ✓ | ✓ | ✓ | ✓ | ✓ |
| Advanced analytics | Growth + | ✓ | ✓ | ✓ | Basic |
| Custom branding | Enterprise + | — | ✓ | — | — |
| Support | |||||
| Dedicated account manager | Enterprise + | — | Enterprise only | — | — |
| Guided self-setup & in-app tips | ✓ Built-in | — | — | — | — |
| Data migration support | ✓ Free | ✓ Free | Paid | Paid setup fee | ✓ Free |
Biometric check-in, built in
Fingerprint and Face ID check-in for attendance — no extra hardware, no add-on fees. Built for high-attendance churches where speed and accuracy matter.
SMS is included — not an add-on
Every CAASYS plan includes SMS messaging. Most church platforms charge extra for SMS or rely on third-party integrations that add cost and complexity.
Localised where it matters
Gift Aid for UK churches. Multi-currency giving. GBP, USD, and Naira billing. CAASYS adapts to how your church actually operates, wherever you are.
Built to save your ministry money
Fixed, transparent pricing with SMS included. No per-contact billing surprises. More of your budget stays where it belongs — in ministry.
Comparison data sourced from publicly available pricing pages and feature lists as of May 2026. USD prices converted at the prevailing GBP exchange rate. Feature availability was assessed on the basis of published documentation and may not reflect beta, add-on, or enterprise-only capabilities.
All product names, logos, and trademarks referenced above are the property of their respective owners. CAASYS is not affiliated with, endorsed by, or sponsored by any of the companies listed. This comparison is provided in good faith for informational purposes only.
Competitor pricing, features, and policies may change at any time — we recommend verifying directly with each provider before making a purchasing decision.
Questions
Yes. Each church has its own isolated data scope. No staff member from another church — and no one at CAASYS — can view your member records.
For most churches, none. Any modern phone, tablet, or laptop with a fingerprint reader or Face ID works via WebAuthn. For shared kiosks, we recommend a USB scanner we can source for you at cost.
If your existing system can export CSV, yes. We'll help you map columns during your first week of trial — free.
Yes. Each service (or event) has its own attendance register; members can attend more than one in a day but can't accidentally be counted twice for the same service.
You pick a plan or keep using the free tier (read-only on older data). We never lock your records — CSV export is always included.
Every child check-in logs the room, the adult present, and the pickup code used. The chain-of-custody report is exportable at any time — designed for safeguarding audits, not just Sunday mornings.
Yes. Compose messages with merge fields, use saved templates, and view replies in a threaded inbox. Each plan includes a monthly SMS allowance, and top-up bundles start from £5.
Start your free month. Bring your whole church. Only pay if you stay.